Before students and teachers can access Headrush, they need to be set up as users in the system. Create accounts by:
Importing accounts from a spreadsheet (recommended)
Automatic Google Account creation (good for mid year launches)
Importing New Accounts from a Spreadsheet
Creating the Import File
Below is a template you can use to help you get started:
For Google Sheets users: Click File - Make A Copy to start editing
For MS Excel users: Click File - Download As... - Microsoft Excel
Required Fields from Spreadsheet
These fields are required per account type (bold indicates a required field):
Students | firstName, lastName, role, username, password, email, preferredName, middleName, studentId, birthday, enrollmentDate, graduationDate, status, parentEmails, gradeLevel, gender, address |
Advisors, Credit Managers, or Admins | firstName, lastName, role, username, email, password, salution, staffId |
Guardians | firstName, lastName, role, username, email, studentUserName (must be username of an existing account), salutation, password |
Notes:
Export a spreadsheet of your existing users, then use it as a template to update those existing users or add new users.
You can associate a person to multiple roles by separating the role title with a pipe character — '|' (e.g.- Advisor|Creditmanager|Admin would add all three of those roles to the respective person)
Currently, Advisory Group associations will NOT be updated when reimporting, but they will be exported.
Saving the Spreadsheet as a CSV
Once your spreadsheet is complete, download or save it as a comma-separated values (.CSV) file for import into Headrush.
Complete the Import
Import the CSV at Admin > Users & Groups > Import:
Notify Users
Once all the accounts are created, you can invite them via email. Click Bulk Invite Users. This will automatically send an invite email to any user who has an account but has not yet logged in.
Creating Accounts Manually
You can always create accounts individually at Admin > Users & Groups > Users > New User:
Quick start with automatic account creation through Google Suite
This method is recommended as good way to getting going quickly mid-school year. It's not recommend as a standard practice at the start of the school year.
If your school is using GSuite for Education, we have probably already enabled Google integration. When enabled, new users can simply go to your custom yourschool.headrushapp.com and click the Google button. When they do this an account will be automatically created for them and they can proceed to planning projects.
Note: When accounts are created this way, it will assume the user is a student and set up their account according. As an admin, you will need to adjust their account manually and add them to their advisory group if necessary.
