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Invite students and participants to Headrush
Invite students and participants to Headrush

How to invite new participants to Headrush.

James Carlson avatar
Written by James Carlson
Updated over a week ago

When you start out in Headrush, you may find there are no students connected to your account. You may also find some students have been assigned to you through your affiliate or manager. Regardless, you can invite students into Headrush, creating their accounts, and at the same time associating them with your account.

Likewise, you can create groups to organize students the way that it best suits you.

Start at My Students:

Review the participants associated with you. If you are not associated with any students, you will be prompted to create a new group:

Otherwise, you will see the students associated with you:

To invite new students to Headrush, create or edit a Group. Click + to create a new Group, or click the gear to edit the current group:

Add participants to your group:

Create a new Group

Click + to create a new group.

Give the group a name. Once you enter a name, you can save the group. If you want to invite participants with a QR code or link, save the group and copy the link or code:

Invite participants from a spreadsheet or list

Now click Invite New to add new participants to Headrush.

If you have a spreadsheet of participants, you can upload it, or paste in a list of names and email addresses:

Click Preview Import to see the list and make sure everything is in order:

Click Go Back to make changes. Click Import, and Headrush will create the participants.

Click through the list of emails to preview how the email invitation will look.

Click Email Invitations and Headrush will send the invitations as shown to the participants.

Click Share Invite Link Myself to see options for sharing the invitation with participants directly:

Once you have send the invitations, or chosen to share the link or QR code yourself, click Done. The group dashboard will be displayed with the newly-invited and added participants:

The participants will receive an email with a link to click to accept the invitation. Click Re-send Invite to re-send invitations to any participants who have not yet logged in. Once the participants have accepted the invitation, their card will update to display their activities.

Switch between groups listed in My Students. Click the gear ⚙️ to change the group’s membership or invite new participants to an existing group. Click the trash can to delete the group. Deleting a group does not delete the participants themselves, only the group.

Invite a single participant

Follow the steps to Invite Participants from a List, and enter only one participant's information.

Add participants who already have a Headrush account

If you know the participants already use Headrush or if you have previously invited them but want to add them to a new Group, click Add Existing.

Search for names or use the filter to choose participants. Add them to the group. Click Save. Those participants are now added to the group.

Share a QR Code and let participants join by phone

You can display a QR Code on a projector screen, or print it, and participants can join the group using their phone's camera. Click Show Join Code in the group editor:

Headrush will display the QR Code:

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